When looking at time clocks for construction workers, here are five reasons to choose a Saas (software as a service) solution over traditional licensed software. SaaS time clocks for construction workers offer mostly benefits over traditional licensed software. The only potential drawback we think you should consider (and it won’t be a drawback for everyone), is that for large businesses the cost may be higher for some SaaS solutions if you have a large number of employees, since most SaaS time clock providers charge per user. On the other hand, some providers offer large companies negotiated enterprise pricing, which could reduce the cost per user.
Here are five reasons SaaS is the way to go for time clocks for construction workers:
Reason One: Superior Uptime/Availability
SaaS (software as a service) means the software is hosted and maintained by the software company on their internet servers. Generally that means very high reliability. Typical SaaS uptimes can approach the 99.9% range which means it generally would be rare for your construction workers and admin staff to have trouble accessing the time clock system.
That means the normal computer network headaches we all experience at the office with internet and server crashes will not take down your time clock system. Your workers will still be able to punch in and out from their mobile devices when your office network goes down.
Reason Two: Goes Anywhere with No Hassles
One of the more awesome parts of using SaaS time clocks for your construction workers is that SaaS time clocks go anywhere. Since most construction companies have workers spread out across town or across even larger geographic areas, it is important to choose a solution that gives you maximum location flexibility both for your workers, and for anyone who needs to log in to the administrative interface to view and edit time cards or print reports. SaaS solutions typically make the time clock interface available over the web and/or on employee smartphones via apps. The administrative interface is normally available via the web. This flexibility means no complex network setups or VPN connections etc. are required with a SaaS solution to achieve maximum portability.
Reason Three: Automatic Updates
Automatic updating is a key benefit of SaaS time clocks. The best Saas time clock providers are constantly updating their software and apps. Updates to the web-based portion of the system are totally automatic so you are always running the latest version of the software with the latest helpful features and security patches. This reduces the hassles and time costs we have all faced with having to manually update software along with the security concerns of not having the latest updates. Updates to the smartphone apps are not totally automatic, but construction workers are able to easily download the updates to their smartphones without assistance, since the phone notifies the construction worker that a new version is available for download.
Reason Four: Scalable with Low Commitment
SaaS time clocks for construction workers typically scale very flexibly in terms of the technical implementation as well as cost. Licensed solutions typically scale well also, although it’s possible that scaling licensed solutions can present hardware and networking challenges related to servers and connectivity across multiple locations. Some licensed solutions may not scale well to multiple locations and many just do not work well at all with mobile workers. In general SaaS is going to be a bit more scalable technically than a licensed solution, although possibly not in all cases. In terms of cost, SaaS typically charges per seat, so the cost portion scales well.
Reason Five: Security
Data Security is a major concern for construction businesses today. There are two main aspects: redundancy/possibility of data loss as well as security of sensitive business information. SaaS solutions move the data storage “into the cloud”. In other words, SaaS providers host the software and database on their own servers. This may raise concerns for many business owners, who are used to the comfortable notion that their data is safely stored onsite. There are a couple reasons why this notion is false – you are less likely to lose data with offsite storage. Offsite storage provided by the SaaS provider is typically highly redundant using servers that keep multiple copies of data in a RAID configuration, plus periodic offsite backups for further redundancy. These servers are in modern datacenters with security precautions, HVAC systems, fire protection and 24 monitoring. Data being stored in the datacenter is typically very safe from prying eyes as well, since security access is tightly controlled in datacenters. Also worth mentioning is that many SaaS solutions do not store any sensitive employee information such as SSNs, which reduces concerns.
PS–Psst! Please don’t tell too many people this news. ClockShark, the new SaaS time clock for construction workers is available now! You can learn more and even get a free trial at https://www.clockshark.com